The Global Pouch Technology Expo will be held in the Palm/Bay Ballroom on Wednesday, May 12th from 5:15 pm to 7:15 pm.
INFORMATION NEEDED
To ensure that your company is accurately identified in the Exhibitor Profiles portion of the attendees’ Global Pouch Forum Workbook, please send the following to martinellij@bnpmedia.com as soon as possible:
• 25-word description of the products/services your company provides and will exhibit
• Your company logo, as an e-mail attachment. For best print quality, please provide an .eps file. We can also use a 300 dpi .tif or .jpg file that is at least 2 inches wide.
NOTE: We must receive these items by April 14, 2010 to guarantee your company's listing in the exhibitor profiles.
EXPO SET-UP
Exhibitor set-up will take place 3:30-5:00 pm on Wednesday afternoon, May 12. Please note that set-up time is limited to 1 ½ hours and all exhibits must be operational and ready for business by 5:15 pm.
The Expo is a tabletop exhibit combined with the evening reception. Each exhibit space consists of a 6’ x 30” draped table with two chairs and a 5 ½” x 17” table tent sign with your company name. Due to ballroom space limitations, all freestanding exhibit displays, signs or banners must be no wider than 6 feet. Popup exhibits are only permitted if they are 6 feet wide or less. You must purchase an additional exhibit space if your exhibit is wider than 6 feet.
TABLE ASSIGNMENTS
Tables will be assigned approximately one week prior to the conference. Space will be assigned on a first-come, first served basis. Every effort will be made to position exhibitors away from competing companies. An exhibitor list containing your table number and a floor plan will be available at the registration desk upon your arrival.
SHIPPING
Exhibit materials may arrive at the hotel up to three working days prior to the Expo setup (5/6/10) and must include your company’s name, a return address and the following information:
Attn: (Your company’s onsite representative)
C/O: GLOBAL POUCH FORUM EXPO, May 12
Sheraton Sand Key Resort
1160 Gulf Blvd.
Clearwater Beach, FL 33767
Please note that the hotel charges for receiving and storage of all conference material. Payment is due upon delivery of your shipment and will be charged to your company’s on-site representative’s room bill. The receiving and handling rates for incoming shipments are as follows:
$5.00 per package (0-5 lbs)
$10.00 per package (6-20 lbs)
$15.00 per package (21-50 lbs)
$25.00 per package (over 50 lbs) $100 per pallet
The Hotel will not accept C.O.D. shipments. We strongly recommend that you confirm delivery of your shipment through your shipping company PRIOR TO YOUR ARRIVAL.
Outbound shipments
All parcels must be securely packed and clearly addressed. If you are using a shipper other than Federal Express or UPS, you must make pick-up arrangements directly with your freight company. The name, telephone numbers, and confirmation pickup number of the freight company must be noted on the packages/crates. Labels must be completely filled out with your company’s account number or credit card number. If proper account information and/or shipping information is not provided and/or shipping arrangements are not made, additional fees may be charged by the hotel.
AUDIO-VISUAL & ELECTRIC SERVICES
Exhibitors may rent audio-visual equipment, electricity, phone lines, web connections, etc. directly from the hotel at an additional cost. To make arrangements for these services, please complete the Exhibitor Order Form then fax to 727-593-6004. If you have any questions or need further assistance, please contact Melissa Fox, Convention Services Manager, Phone: 727-593-6000, ext. 7080; email: MelissaFox@sheratonsandkey.com.
REGISTRATION / ADDITIONAL PERSONNEL
Each exhibiting company must register at least one representative for the Global Pouch Forum to be eligible to exhibit.
Exhibiting companies may register additional exhibit personnel at $100/person. Additional exhibit representatives must check in at the registration desk and pick up a badge before entering the exhibit ballroom. Please note that additional exhibit personnel will ONLY have access to the exhibit ballroom during the exhibit hours, NOT to any general sessions or other conference networking functions.
TEARDOWN
Exhibits must be completely dismantled and cleared from the Palm/Bay Ballroom by 10:00 pm on Wednesday, May 12th.
