Please click on the Exhibitor Checklist button below and print the checklist provided to help you prepare for this event. Additional detailed information follows.
Thursday, June 15th, 5:00 PM to 7:30 PM
Level 2 Atrium Foyer and the Biscayne Ballroom
This portion of the event is a tabletop exhibition with each exhibit space consisting of a 6’ x 30” draped table with two chairs and a 5 ½” x 17” table tent sign with your company name. Due to ballroom space limitations, all freestanding exhibit displays, signs or banners must be no wider than 6 feet. Pop-up exhibits are only permitted if they are 6 feet wide or less. You must purchase an additional exhibit space if your exhibit is wider than 6 feet.
Please review Global Pouch Forum Floor Plan, scroll down to see what tabletops are available, and make your tabletop choice during the registration process; or you may email your selection to firstname.lastname@example.org and/or email@example.com. Space will be assigned on a first-come, first served basis, with renewing exhibitors having first preference. An exhibitor list containing your table number, along with a floor plan, will be available at the registration desk upon your arrival.
To ensure that your company is accurately identified in the Exhibitor Profiles portion of the attendees’ Global Pouch Forum Workbook, please send the following to firstname.lastname@example.org as soon as possible, if not already provided, but no later than May 1st:
- 25-50 word description of the products/services your company provides and will exhibit
- Corporate logo in .jpg or .gif file attachment
- Company contact(s): name, title, phone, email address
- Your website URL for exhibitor listing on our website
Exhibitor set-up will take place on Thursday, June 15th from 3:30 to 5:00 PM. Please note that set-up time is limited to 1 1/2 hours, and all exhibits must be operational and ready for business by 5:00 PM on June 15th.
1) Schedule your packages to arrive at the Intercontinental Miami 1-5 days prior to June 15 - and no later than June 14.
2) Please address your shipment as follows:
Hold For Guest: (Your company’s onsite representative) (Guest cell number)
c/o FedExOffice at InterContinental Miami
100 Chopin Plaza
Miami, FL 33131
GLOBAL POUCH FORUM EXHIBITS, June 15
(Your Company name AND Booth Number)
3) Complete the FedEx Office Onsite form and return it to the InterContinental Miami’s onsite FedEx Office by e-mail to email@example.com or fax to 305-960-2032 BEFORE June 6th. Call 305-960-2030 if you have questions.
Hotel staff will deliver your boxes to your exhibit prior to set-up, however, you must complete the shipping form and include your credit card information AND schedule your packages to arrive by June 14 to insure that packages will be delivered to your tabletop prior to the exhibitor set-up. You may also choose to pick up your items at the FedEx Office onsite at the InterContinental. Delivery options should be chosen on the completed shipping form.
Note that the hotel charges for receiving/shipping of all conference material, and for storage if materials arrive earlier than 5 days before event, or are left more than 8 days after event.
The hotel will not accept C.O.D. shipments. We strongly recommend that you confirm delivery of your shipment through your shipping company PRIOR TO YOUR ARRIVAL.
Exhibitor Tear-Down will take place on Thursday, June 15 from 7:30-9:30 pm immediately following the Exhibition. All boxes must be packed and have a completed carrier air bill with your charge number affixed to each package. The hotel staff will pick up boxes from your exhibit and any outbound handling fees will be charged to the credit card number you provide on your shipping form. Any unpacked and/or unlabeled materials left after 9:30 pm will be discarded.
Please see the FedEx Office Onsite form for complete shipping instructions, fees and information on services offered by onsite FedEx Office. Contact at the FedEx Office is Claudia Baldasti, 305-960-2030, firstname.lastname@example.org
All parcels must be securely packed and clearly addressed. If you are using a shipper other than Federal Express, you must coordinate in advance with a FedEx Office team member - contact info is on the FedEx Office Onsite form.
Labels must be completely filled out with your company’s account number or credit card number. If proper account information and/or shipping information is not provided and/or shipping arrangements are not made, additional fees may be charged by the hotel.
AUDIO-VISUAL & ELECTRIC SERVICES
Exhibitors may rent audio-visual equipment and order electricity, phone lines, web connections, etc. directly from the hotel at an additional cost.
To make arrangements for electrical service and/or AV materials, please complete the PSAV Exhibitor Order Form and email to PSAVIntercontinentalMiami@PSAV.com or fax to 305-372-4496. Please note that, as a guest of the hotel, you will have complimentary internet access anywhere within the hotel.
To order phone service and/or internet access, please complete the Phone/IT Request Form and fax to 305-372-4496. Please note that, as a guest of the hotel, you will have complimentary internet access anywhere within the hotel. If you are not a guest of the hotel, or need a hard wire connection, you must purchase that access and form must be sent 30 days prior to event.
If you have any questions or need further assistance with these services, please call 305-577-1000 for phone/internet and 305-377-4411 for audio/visual.